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JAYCEE HALL FACILITY RENTAL FAQS- 2018
The facility is available for PRIVATE PARTIES only. No paid admission events may be held at this facility (i.e. you may not charge at the door for entry to your event unless authorized in advance.)If it is discovered that the type of event being held is other than the type of event initially contracted for, the renter risks the chance of the event being closed down and forfeiture of their deposit. The facility has a MAXIMUM capacity of 180 persons. The facility is available until 2:00 a.m. unless other contractual arrangements have been made. You may serve alcohol but can not charge for it unless you have a permit.
FEES: The facility rental fee for Friday, Saturday or Sunday is $900 for ten-12 consecutive hours; plus the current Florida State Sales tax rate of 6% for a total of $954..00. Anything over the 12 hour time frame will require an extra $50.00 fee per hour if written on contract prior to the event. For example if you need to stay until 3 a.m. you can not set up until 3 p.m. without additional fee.
There is a special Price for Sunday during the late afternoon for Baby Showers etc. This is for a straight 10 hour rental, which must be over by 10 p.m. See the Sunday Special/ Baby Shower tab.
Above prices include: 180 black padded chairs, 60 inch round tables (18) and 8 ft rectangular buffet tables (8), a warming kitchen, ice machine, bar with built in cooler and refrigerators. You are responsible for setting up your own tables and chairs, unless previously discussed with Deb.
The room is 2500 square feet.
DEPOSIT In addition to the facility rental fee, there is a $300 refundable security deposit required to reserve the event date at the time the contract is signed.
Total fees are due in FULL seven (7) days prior to event date ($300 deposit + $954.00 rental = $1,248), unless previously arranged with hall manager. If the event runs past the contractually agreed upon end time; the renter will be billed at a rate of $100 per hour – billed in 15 minute increments payable in CASH at the end of the event. Based upon the type of event being held –The Hollywood Jaycees may require an on-site attendant at your expense to insure that the proper end of event closing procedures are followed. If the event runs past the contractually agreed upon end time; an additional ATTENDANT fee will be billed at a rate of $25.00 per hour (in addition to the facility rental overtime rate) – payable in CASH; directly to the attendant on duty; at the end of the event. Failure to pay additional overtime fees will result in those billable fees being deducted from the deposit. In the event the additional fees exceed the deposit fee amount; the renter will be responsible for payment of those additional fees (above the initial deposit fees) in CASH at the end of the event.
End of Event
In order to ensure the facility is left in the same condition the renter has received it; the event should end no later than 30-45 minutes prior to the contracted event end time. This will leave ample time to return the facility to pre-rental condition (i.e. chairs stacked, tables returned to storage area, and trash removed.)
In order to keep our prices down you are responsible for setting up and taking down your tables and chairs.
Complete deposit fee ($300) will be returned within 7 days of event assuming the facility is left in the same pre-event condition.
Please call the facility representative to set up an appointment or for any additional facility information at (954) 981-4378. A contract is not valid until the $300 deposit has been made in full.
You may also fill out the form under the Hall Rental tab located on our website www.jayceehall.com
The facility representative will make contact one (1) week prior to the event date via phone to confirm day of event information. It is the responsibility of the renter to notify the facility representative as to any change in renter address or phone number as soon as possible. If the facility representative is unable to make contact with the renter; a notice of cancellation will be mailed to the address on file and any deposits received will be forfeited.
NEW POLICY: There will be a $25 cancellation fee for any contract written and signed. Also any contracts written that want a deposit returned for less than a 90 day warning will only get money returned if the hall can be rented or there is proof of incident requiring cancellation.
The Greater Hollywood Jaycees, its officers and directors, may not be held liable for any action occurring at the facility due to the negligence of the renter.
NEW POLICY: If a decorator is being utilized, they must be on our list of approved vendors, which requires them to meet with Deb to receive a certification. If one of our approved vendors are not decorating, there may also be different fees assessed if outside furniture or Chivari chairs are utilized. All rental items must be removed night of event or first thing in the morning before the cleaning crew arrives.