JAYCEE HALL FACILITY RENTAL FAQS- 2024-2025
PLEASE READ before you sign the contract!!!!
The facility is available for PRIVATE PARTIES only. No paid admission events may be held at this facility (i.e. you may not charge at the door for entry to your event unless authorized in advance.)If it is discovered that the type of event being held is other than the type of event initially contracted for, the renter risks the chance of the event being closed down and forfeiture of their deposit. The facility has a MAXIMUM capacity of 164 persons. The facility is available until 2:00 a.m. unless other contractual arrangements have been made.
FEES: The facility rental fee for Friday is currently $1000 (2025> $1200.00, Saturday $1200.00 (2025>$1400.00 for ten-12 consecutive hours; plus, the current Florida State Sales tax rate of 7% for a total of ____ + a $300 refundable cash Deposit on day of.
We require $300 which is due when signing the contract which will go towards your rental as a down payment. Your rental fee must be paid in full at least 1 week prior to your event. The day of your event you will bring $300 cash and that becomes your security deposit which will be returned right after your event is over or with-in a week, assuming the facility is left in the same pre-event condition.
Anything over the 12-hour time frame will require an extra $50.00 fee per hour if written on contract prior to the event. For example, if you need to stay until 3 a.m. you cannot set up until 3 p.m. without an additional fee.
***Some exceptions may apply!
Above prices include: 160 padded chairs, (14) 60-inch round tables -which fit 9 people comfortably…10 is a little crowded! Also (4) 8 ft rectangular buffet tables, (4) 6 ft black plastic tables, a warming kitchen, ice machine, bar with built-in cooler and refrigerators.
You are responsible for setting up your own tables and chairs, unless previously discussed with Deb.
The room is 2500 square feet.
End of Event
In order to ensure the facility is left in the same condition the renter has received it; the event should end no later than 30-45 minutes prior to the contracted event end time. This will leave ample time to return the facility to pre-rental condition (i.e. chairs stacked, tables returned to storage area, and trash removed.)
In order to keep our prices down you are responsible for setting up and taking down your tables and chairs, unless instructed otherwise!
NEW POLICY: If a decorator is being utilized, they must be on our list of approved vendors, which requires them to meet with Deb to receive a certification. If one of our approved vendors are not decorating, there will also be different fees assessed if outside furniture or Chivari chairs are utilized if we have to make arrangements to hide our chairs.
All rental items must be removed the night of the event or first thing in the morning before the cleaning crew arrives. It is your responsibility to arrange with your decorator as to who will set up tables and chairs as well as who will put them away when the event is over..remind your decorator
WE DO NOT ALLOW FLOOR WRAPS OR ANY KIND OF TAPE on floors! –
Our in-house decorator Kimberly is in charge of draping the hall, please contact her directly for prices and colors available!
Contract Information
Please call the facility representative to set up an appointment or for any additional facility information at (954) 981-4378. A contract is not valid until the $300 deposit has been made in full.
You may also fill out the form under the Hall Rental tab located on our website www.jayceehall.com
The facility representative will make contact one (1) week prior to the event date via phone to confirm the day of event information. It is the responsibility of the renter to notify the facility representative as to any change in renter address or phone number as soon as possible. If the facility representative is unable to make contact with the renter; a notice of cancellation will be mailed to the address on file and any deposits received will be forfeited.
NEW POLICY: There will be a $25 cancellation fee for any contract written and signed. Also, any contracts written that want a deposit returned for less than a 90-day warning will only get money returned if the hall can be rented or there is proof of incident requiring cancellation.
The Greater Hollywood Jaycees, its officers and directors, may not be held liable for any action occurring at the facility due to the negligence of the renter.